Admin Executive (m/f/x)

What we are looking for

The Admin Executive will provide comprehensive support in administration and finance operations, ensuring smooth day-to-day functioning and maintaining accurate financial records. This role involves assisting in bookkeeping, handling documentation, managing vendor coordination, and supporting reporting requirements.

Your main responsibilities

Finance & Bookkeeping Support

• Ensure all bookkeeping and accounting tasks are completed accurately and on time.
• Assist the Finance Manager in finalizing year-end financial results for investment and operating companies.
• Collect and verify invoices, receipts, and supporting documents, ensuring timely recording.
• Maintain organized financial and administrative records for audit and compliance purposes.
• Gather and prepare financial data for MIS reports in coordination with the finance team.

• Handle general office administration, including filing, document control, and vendor management.
• Coordinate payments and expense reimbursements with finance and relevant stakeholders.
• Manage correspondence with external partners, suppliers, and service providers.
• Support scheduling of meetings, preparation of agendas, and follow-up on action points.

• Ensure all company documents, contracts, and records are up-to-date and easily accessible.
• Assist with regulatory filings and renewals as required by local laws.

Your qualifications

• Bachelor’s degree in Business Administration, Accounting, or related field.
• 2–4 years of experience in administrative or finance support roles.
• Basic knowledge of bookkeeping and accounting principles; experience with accounting software is an advantage.
• Strong organizational skills with attention to detail.
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Ability to manage multiple tasks and work in a fast-paced environment.
• Excellent communication skills in English and German.

Our company culture & benefits

• The opportunity to work in a highly motivated, dynamic team and make a valuable contribution to the company's success.
• Diverse development opportunities and room for your own ideas and initiatives.
• The chance to work in an innovative future-oriented industry that offers a steep learning curve and a high degree of personal responsibility.
• Startup mentality: An informal culture with a flat hierarchy, open doors, short communication and decision-making paths, agility through the rapid implementation of ideas and projects, helpful and committed colleagues, and an authentic "we" spirit.
• Individual onboarding and cross-functional teams, so you can quickly find your way around our work environment, shape it, and guarantee your continuous development in other areas as well.

About us

FINEXITY is a leading digital assets company based in Hamburg, providing investors with access to tokenized private markets investments. The trading platform enables investments in a diverse range of alternative asset classes, including private equity, real estate, infrastructure, renewable energy, and collectibles.As a central interface between issuers, distributors, and investors, FINEXITY offers a fully digital solution for the issuance and trading of tokenized securities. Banks, asset managers, and other issuers benefit from an innovative infrastructure for the efficient structuring, tokenization, and placement of their investment products.